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Design Paper

Owndays Streamlines Operations and Enhances Employee Satisfaction with JustLogin

Industry:

Eyewear Retail and Manufacturing

Employee Count:

500 - 600

Country:

Japan

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Owndays, established in 1989, is a leading eyewear brand known for providing high-quality, fashionable glasses at affordable prices. The company operates internationally, with branches in Japan, Singapore, Malaysia, and other regions. As Owndays expanded, managing their workforce of 500-600 employees became increasingly challenging. To streamline their HR processes and enhance overall efficiency, they adopted JustLogin.

The Challenges

Before implementing JustLogin, Owndays faced several operational difficulties in managing their HR processes. With rapid expansion across multiple regions, the HR team struggled to keep up with manual payroll, leave management, and employee records, leading to inefficiencies, inaccuracies, and delays.

“Every payroll cycle was stressful,” recalls the HR manager at Owndays. The team spent countless hours managing payroll calculations and leave requests across different countries, often running into errors that impacted employee satisfaction.

How JustLogin Transformed Owndays’ HR System

In 2018, Owndays adopted JustLogin’s HR solutions, starting with Payroll, Leave Management, Time Clock, and Expense modules. The switch from manual systems to automation brought immediate improvements:

1. Faster Payroll Processing

Previously, payroll processing was prone to errors and delays. Calculating salaries across multiple regions manually increased the risk of mistakes, which could lead to late payments and compliance issues. After implementing JustLogin, payroll processing time was reduced from days to just a few hours, with automated systems ensuring timely, error-free payments.

2. Efficient Claims Management

Managing employee expense claims was another challenge for Owndays, as they handled hundreds of receipts and approvals manually. With the JustLogin Expense module, employees could submit claims digitally, speeding up the process and reducing errors. This also improved transparency and accountability, as all submissions and approvals were tracked online.

3. Centralized HR Data

Before JustLogin, Owndays stored HR data in separate systems, which made accessing and managing information difficult. Now, employee records, payroll data, and performance metrics are stored in one secure platform, making it easier for the HR team to manage operations efficiently.

4. Improved Leave Management

Leave management was previously done through email chains and paper forms, often resulting in misplaced requests and calculation errors. The JustLogin Leave Management system allowed employees to submit leave requests through a mobile app, while managers could track and approve them in real-time, drastically improving efficiency.

The Results

Since implementing JustLogin, Owndays has seen the following benefits:

  • Enhanced Productivity: Automation of payroll and claims management allowed the HR team to focus on more strategic tasks, leading to better overall efficiency.

  • Improved Accuracy: Automated calculations eliminated human error, ensuring accurate payroll and leave tracking.

  • Time Savings: HR processes that once took days now take only a few hours, freeing up valuable resources.

  • Increased Employee Satisfaction: Streamlined processes and user-friendly systems improved the overall employee experience, boosting morale and productivity.

A Word from Owndays HR Director

“With JustLogin, we’ve transformed our HR processes. Payroll, which used to take days, is now completed in just a few hours. Our team is more efficient, and employees are happier thanks to the ease of managing claims and leave. It’s been a game-changer for our company.”

Looking Ahead

As Owndays continues to grow, they aim to further integrate JustLogin’s solutions to support future expansion. The company is confident that the platform will continue to meet their evolving HR needs, providing scalability and flexibility as they expand into new markets.

Ready to streamline your HR processes like Owndays?Contact JustLogin today to discover how we can help your business achieve similar results.

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