top of page
Design Paper

NewGens’ 60% HR Time Savings with JustLogin!

Industry:

IT service and consultancy firm

Employee Count:

50 - 60

Country:

Singapore

Custom-Forms-a-768x432.png

NewGens Pte Ltd, established in 2000, is a leading IT service and consultancy firm. They specialize in payment and compliance, cybersecurity, and application integration, operating across Singapore, Malaysia, Indonesia, and Thailand. With a growing team of 50-60 employees, NewGens needed to streamline their HR processes to enhance productivity and employee satisfaction.



The Challenges

Before adopting JustLogin, the HR team at NewGens was stuck in a time-consuming, error-prone rut. Every month, payroll week turned the office into a whirlwind of stress. The HR team, overwhelmed with paperwork, worked late into the night, manually calculating and double-checking numbers to avoid errors. “It felt like we were drowning in paperwork,” recalls the HR manager.


JustLogin transformed NewGens’s HR from manual to automated system.

In August 2017, NewGens adopted JustLogin’s suite of HR solutions, starting with payroll, leave management, time clock, and expense modules. This shift from manual systems to an automated HR platform brought immediate and substantial benefits.


Accelerating Payroll Processing: Payroll was a nightmare of manual calculations at NewGens and overtime tabulations, fraught with potential errors like misclassifying employees, miscalculating pay, not tracking working hours correctly, tax payment mistakes, and even close-to-missed salary payments.


With JustLogin, payroll processing time was slashed from several days to just 1-2 hours. Automated calculations eliminated errors, ensuring accurate and timely payments. Now, NewGens can rely on precise, efficient payroll processing that mitigates the risks of human error and ensures everyone is paid correctly and on time.


Simplifying Claims Management: For NewGens, managing employee expense claims used to be a time-consuming hassle with manual submissions and stacks of physical receipts. Spreadsheets helped a bit, but they couldn’t handle approvals, reimbursements, or policy enforcement, making it difficult to ensure all the claims adhered to company policy and budget limits, which led to human errors, expense fraud, and approval delays.


JustLogin’s Expense module changed all that. Now, NewGens employees can easily submit claims through a mobile app, turning a process that used to take hours into just minutes. With automated approvals, enhanced transparency, and consistent policy enforcement, expense management is now smooth, efficient, and completely digital—no more physical receipts needed.


Centralizing HR Data: HR data was once a scattered and disjointed process in NewGens, with information spread across multiple systems and spreadsheets. This fragmentation led to inefficiencies, data inaccuracies, and significant administrative burdens.


JustLogin revolutionized this by centralizing all HR data into one integrated platform. Now, employee records, payroll information, leave balances, and performance reviews are all accessible in a single, secure location.


Enhancing Leave Management: Managing leave requests was a constant struggle with misplaced paper forms, forgotten email requests, and errors in tracking leave balances, causing frustration and inefficiencies.


JustLogin’s leave management system transformed this chaotic process at NewGens by automating leave requests and approvals, drastically reducing administrative burdens. Employees can now easily submit requests through a user-friendly platform, and managers can monitor and approve leave in real-time.


Implementing JustLogin has brought significant improvements to NewGens.


  • Boosted Productivity: Automation of payroll, leave management, and expense claims significantly boosted efficiency, allowing HR teams to focus on strategic initiatives.

  • Enhanced Accuracy: Automated calculations and digital submissions minimized errors, ensuring accurate records and timely payments.

  • Significant Time Savings: The implementation drastically reduced the time required for various HR processes, freeing up valuable resources.

  • Increased Employee Satisfaction: Streamlined processes and user-friendly interfaces improved the overall employee experience, leading to higher satisfaction and engagement.


“With JustLogin, we’ve cut payroll processing time from days to just a couple of hours. The accuracy and efficiency we’ve gained have been game-changers. Claims processing, which used to be tedious, now takes minutes. Our employees are happier and more productive thanks to the streamlined processes.” A Word from NewGens Director, SEAH Sew Chye

Looking Ahead!

Before we let Mr. Seah get back to his tasks, we took a moment to ask for advice on implementing a new HR software system within an organization.  “When considering an HR software system, it’s crucial to think beyond the present and consider how your organization will evolve in the future. Look for a system that not only meets your current needs but also has the flexibility to accommodate future growth and changes in your business landscape. If your company has growth plans, it’s crucial to ensure your systems are future-proof. So, choose JustLogin!”


Mr. Seah’s advice highlights the importance of careful consideration and planning when selecting an HR system. It’s essential to choose a solution that not only meets your current requirements but also supports your organization’s long-term goals.


If you’re ready to explore how JustLogin can help future-proof your payroll operations and support your organization’s growth, reach out to our team today. We’re here to assist you in making informed decisions and ensuring that your payroll systems are well-equipped for the future.

bottom of page